Instructions for obtaining DUPLICATE TRANSCRIPT(S) / DUPLICATE PROVISIONAL CERTIFICATE / MIGRATION CERTIFICATE / EDUCATIONAL VERIFICATION

 

  1. Appropriate request application in the prescribed form which is available in the bottom of this page, you have just to enter the required details and print the proper formatted requisition letter.

 

  1. The requisite charges can be paid by

v     a Demand Draft

v     US $ from outside india 

The Demand Draft should be in favour of BITS, Pilani and payable at SBBJ, Pilani or UCO Bank, Vidya Vihar Pilani. Outstation Drafts are not accepted. Do not send any cash with your application.

 

  1. If a duplicate transcript is required in a sealed envelop, one has to send envelops with the addresses of the Universities or the address of the university. Duplicate Transcript can not be sealed in un-addressed envelop.Duplicates once issued can not be sealed in envelops by BITS at a later date.

 

  1. The requests received are processed on 'First Come First Served' basis. No priority treatment is possible or given to a request made in person. Graduated  off-campus students can send the request by post, speed post or courier. They are not required to come to Pilani to make a request for duplicates.

 

  1. Duplicate transcript(s) / duplicate provisional certificate / migration certificate / educational verification requests are normally processed within 5 to 7 business days, depending on the queue, after the the request is received, verified and found in order. This process make take longer during peaks, which is normally at the beginning and end of each semester and process time depends upon queue of requests.

 

  1. The following charges shall be applicable for issue of duplicates of Academic Records for Graduated Students.

 

(a)    Duplicate Transcripts:

v     For recent graduates when the request is made within ten weeks of graduation  Rs 50/- per copy (charges for request from India) and 5 US $ per copy (charges for request from Abroad)

v     All others Rs 400/- per copy (charges for request from India) and 20 US $ per copy (charges for request from abroad)          

(b)   Duplicate Provisional Certificate (only issued until the award of final degree):

v     Rs 50/- per copy (charges for request from India)

v     5 US $ per copy (charges for request from abroad)  

(c)    Verifications of Qualifications:

v     By Employer/Government agencies/Consulates/Universities     NIL

v     By Private Agencies from India Rs 2000/- per Student or from Abroad 100 US $ per Student

 

(d) Migration Certificate Rs 300/- per student (Including mailing charges).

 

  1. Mailing Charges will be as follows :

 

(a)    By Registered Post :

(I) Within India Rs 60/- (Registered Parcel up to 500 gm. approximate 40 sheets)

(ii) To foreign countries Rs 70/- or 5 US $ per copy (Register Letter by Air)

 

(b)   By Speed Post :

(i)                  Within India Rs 80/- (up to 200 gm. approximate 15 sheets)

(j)                 To Foreign countries Rs 750/- or 20 US $ (up to 250 gm. approximate 20 sheets)

 

      (c) By Fax /e-mail  Rs 100/- or 5 US $ Per Fax/e-mail

 

  1. The rates in US $ ( or equivalent ) are for request made from outside India for dispatch to outside India.

 

  1. Request along with correct payments shall be sent to :The Dean WILP Division Birla Institute of Technology & Science, PILANI – 333 031 Rajasthan India

 

  1. For any further queries please send mail to rajpalbits@gmail.com

Please click below for:

Duplicate Transcript(s)  /  Duplicate Provisional Certificate  /  Migration Certificate  /  Educational Verification