The BITS Official Website Policy for the websites hosted at CSD, BITS-Pilani
This document was last updated on November 25, 2005.
IPR Policy
News Policy
User level complaint management Policy
Feedback Management Policy
Security Policy
1. Privacy The name or network address of the computer making the request. Note that
under some (but not all) circumstances it may be possible to infer from this the
identity of the person making the request. Note also that the data recorded may
be that of a web proxy rather than that of the originating client The username, when known during authenticated (logged in) access to the site
The date and time of connection The HTTP request, which contains the identification of the document requested
The status code of the request (success or failure etc.) The number of data bytes sent in response The contents of the HTTP Referrer header supplied by the browser The content of the HTTP User-Agent header supplied by the browser Logging of additional data may be enabled temporarily from time to time for
specific purposes. In addition, the computers on which the web site is hosted
keep records of attempts (authorized and unauthorized) to use them for purposes
other than access to the web server. This data typically includes the date and
time of the attempt, the service to which access was attempted, the name or
network address of the computer making the connection, and may include details
of what was done or was attempted to be done. IPR Policy News Policy
Privacy Policy
General
This policy explains what information we gather when you visit the University's
central web site, and explains how that information is used.
It is important for you to appreciate that the central web site provides
extensive links to other independent sites, both within the University and
elsewhere. This policy applies only to direct accesses to the central web site -
URLs starting http://www.bits-pilani.ac.in/. You will need to consult the
appropriate information on other sites for information on their policies.
Any changes to this privacy policy will be posted on this page. It was last
updated on Nov. 25, 2005.
Data collected
In common with most web sites, this site automatically logs certain information
about every request made of it (see below for more details). This information is
used for system administration, for bug tracking, and for producing usage
statistics. The logged information may be kept indefinitely.
Relevant subsets of this data may be passed to computer security teams as part
of investigations of computer misuse involving this site or other computing
equipment in the University. Data may be passed to the administrators of other
computer systems to enable investigation of problems accessing this site or of
system misconfigurations. Data may incidentally be included in information
passed to contractors and computer maintenance organizations working for the
University, in which case it will be covered by appropriate non-disclosure
agreements. Otherwise the logged information is not passed to any third party
except if required by law. Summary statistics are extracted from this data and
some of these may be made publicly available, but those that are do not include
information from which individuals could be identified.
[It should appreciated that a log is a record of what a server sees, not
necessarily what was initially sent. If a request is sent via a proxy the log
file will show the proxy's address. If someone has forged your address the log
file will show your address]
A number of fill-in forms are provided on this site. The pages containing these
forms include information on how data submitted on them will be processed and
used.
This site may use web "cookies" as part of user authentication (login) and to
store information needed by other facilities.
Logged data
The following data is automatically logged for each request:
Staff and students of universities are both users and producers of Intellectual
Property. They need their institution to have policies and practices in the area
of IP, which will enable them to use other people’s IP appropriately in their
teaching and research, minimizing the cost in both time and money of doing so,
and also to benefit in financial and/or other ways from IP they produce. The
institution needs a policy which will ensure that its employees and students act
within the law and the terms of any licenses it has entered into; that teaching,
learning and research all make suitable use of IP generated within and beyond
the institution; and that any IP generated within the institution is exploited
to benefit the institution as much as is fair and possible.
4. User Level Complaint Management Policy:
All complaints made to the websiteauditor@bits-pilani.ac.in shall be disposed within 15 days time during
the semesters and within two months otherwise.
i. Identification information about himself / herself and the source of news,
ii. If published elsewhere at the time of submission, the details for possible
verification by the Website Auditor,
iii. Importance of the news item posted: High, Medium, Low, Must have publishing
date and expiry date and should be in reverse chronological order.
iv. May use snippets and elaborate details can be there in links.
1. VC / Pro-VC or Director (of any of the three campuses)
2. Deputy Directors
3. Deans
4. Group Leader of disciplines (only if urgent, else shall be discussed)
5. Feedback management Policy:Feedback shall be automatically forwarded
directly to the concerned individual without any form of censoring or filtering.
6. Security Policy
7. Any issue not explicitly covered above may be discussed with the CSD
Coordinator: Dr. Rahul Banerjee at rahul@bits-pilani.ac.in with a cc to
webmaster@bits-pilani.ac.in.
This document was last updated on November 25, 2005.